Creating events in Pathways allows administrators to promote events, send pre and post-event surveys and forms and track event attendance. Use the events feature to manage your workshops, guest speakers and student development activities After collecting information from attendees, you can easily download and share feedback with coaches, staff and campus partners to improve your programming.
Role Needed: Development Coordinator
To Create an Event:
- Navigate to the Event Calendar in the left sidebar menu.
- Select the Create New Event button at the top of the page and select your Event type.
- Enter the event details. Below please find a description of selected event details you will need to enter.
- Preferred contact: in case someone has any questions about the event, select a preferred contact for each event (typically a staff member).
- Allow Sign-ups: allows students to sign-up for the event before, so you can prepare for who will be in attendance.
- Required Attendee by user or group: if your event is required, you can assign students or groups to the event.
- Attendance/Check-In Options: choose from our standard check-in options:
- Attendance Only: will only log those students who check-in to your event.
- Full In/Out: students will need to check-in and out of event to log their time.
- Block Time: if you’d like an event to count towards a student’s weekly study hall allotment, you can decide what the check-in block out amount would be. i.e. if you put one hour in the slot, then a student who has checked in will have earned one hour towards their weekly study hall hours.
- Alternative Check-In Host Option: this allows you to choose various users (from staff to students) that will be authorized to check-in students to your event. This is commonly used with SAAC members, team leaders, captains, etc.
- Assign to Blueprint Task(s): Assigns the Event to fulfil a Task within a Blueprint. When a student-athlete checks-in to the event, Pathways will automatically complete the Task in the Blueprint.
- Pre-Event Form: if you have a form that a student needs to fill out prior to signing up for an event, you can assign the form using our Forms Manager module. If a student-athlete is either required to attend the event they will be automatically assigned the Pre-Event form. If a student-athlete signs-up for the event, they will be assigned the form upong signing up.
- Post-Event Form: if you would like to send a form after the event, you can load and designate when the form will go out. By default, the form will be sent two hours after the event’s end time. You will need to have the form uploaded in our Forms Manager module.
- After reviewing your information, select Save.
Once the event is created it will appear on the Event Calendar and can be viewed by student-athletes. If the event allows sign-ups, student-athletes can start signing up after the event is created.
If an event needs to be adjusted, select the Event from the Event Calendar and select Edit. Make any changes and select Save.